An artifact is an entity representing a piece of data with a specific type and format. Examples:
Types: bill of lading, invoice, and delivery receipt.
Formats: PDF, JSON, JPEG, and API.
The artifacts page shows all entities Loop has ingested (the overall process of Loop receiving data and storing it).
Artifacts Table
The main table displays the Source, Artifact type, and Ingestion Status. The buzz icon shows all the exceptions attached to the artifacts. The top banner indicates the artifact's three statuses:
All displays every artifact Loop has received
Processing displays artifacts in Loop’s system that have an ingestion status of assigning, normalizing, and linking
Done displays artifacts that are assigned, linked, and normalized on a shipment
Use the filter and column buttons to view more granular information on the main table
Click the artifact's hyperlink to view the overview details and source. Below the overview, you can view the shipment or AP invoice the artifact is attached. The right-hand panel shows the original entity.
Artifacts on a Shipment
The shipment record entity creates the detail card and reference numbers. You can view the artifact details right below by clicking the link. The artifact link also provides the artifact type, date, and method in which it was received.
By clicking on the artifact, the source will appear where you can download or view the details. The "view details" button navigators
back to the Artifact Table.
Supporting artifacts are displayed in the related shipment job card. The artifacts are grouped by a packet or bundles based on how Loop receives the information. Click on the link to view the source information. Click the "Upload supporting artifact" button to add a new entity to the shipment job. The three dot button to the right of the artifact allows you to:
View details
Marks as proof of delivery
Download
After you select the "Upload supporting artifact" button, a pop-up will appear to add the new file. The top left button "uncategorized" has a drop-down list of artifact types to select. The three-dot button allows you to mark the new file as proof of delivery. Select "Upload" once completed.
Artifacts on AP Invoice
On the AP invoice, the artifacts are displayed under the "Invoice artifacts" tab. The three-dot button on the right side, allows you to view details, and download.
Only invoice artifacts are shown on the AP Invoice
Click the "Upload invoice" button to add a new AP invoice artifact.
The bill summary side panel on a shipment shows the invoice artifact for the Payable Invoices. You can also upload an invoice artifact directly from the side panel.
Artifact Processing Status
Once you add a new artifact it will appear under the "artifacts" tab on the shipment job or AP Invoice. Hover over the hourglass or check mark sign to see the artifact processing status:
Categorizing: artifacts that have been uploaded and are in the process of getting assigned an artifact type
Updating or Performing document audit: artifacts that are in progress either updating the original source or performing the document audit check
Processing Complete: artifacts that are done
Artifacts that are not able to be processed will show an error status
Artifact Viewer
Clicking on an artifact title will open the viewer on the opposite half of the page. This allows you to interact with both the related shipment job or invoice with the artifact. The three-dot button allows you to:
View details
Mark as proof of delivery
Download
Select the "data match expectations" to view the accuracy of the artifact ingressed through Loop.
Click the "Compare with billing data" to switch the side of the viewer if you want to see billing or related shipment details while looking at the same artifact.
On the Billing Summary card, click on the + sign to "create a new AP invoice " or "create a new AR invoice"
